Construction Bookkeeping Services for Contractors & Builders
Accurate job costing, expense tracking and monthly financial reports — so you always know which projects make money.
- QuickBooks & Xero ready
- Monthly job cost reports
- Construction industry experts
Bookkeeping Built for the Construction Industry
General bookkeepers often miss what matters most to contractors: job costing, progress billing, retainage and subcontractor payments. Our construction bookkeeping services track every dollar by project, so you can bid with confidence, protect your margins and stay ready for tax time.
Job Costing
Track labor, materials, equipment and subcontractor costs on every job so you see true project profit.
Progress Billing & Retainage
Accurate AIA-style progress billing and retainage tracking, so you get paid what you are owed.
Expense Tracking
Every receipt and bill categorized correctly by job and cost code — no more shoebox accounting.
Subcontractor Management
Track subcontractor payments, lien waivers and 1099s in one place.
Monthly Financial Reports
Profit & loss, balance sheet and job profitability reports delivered every month.
Bank Reconciliation & Tax-Ready Books
Reconciled accounts and clean books, ready for your CPA at tax time.
Construction Businesses We Work With
From small remodelers to growing general contractors, we keep the books for construction companies of every size.
- General Contractors
- Home Builders
- Electrical Contractors
- Plumbing & HVAC Contractors
- Roofing Companies
- Remodeling Contractors
Bookkeeping and Accounting for Small Construction Companies
Most small construction companies don’t have a full-time accountant. The owner runs jobs during the day and catches up on receipts at night, and the books fall behind. That’s why we offer bookkeeping and accounting for small construction company owners who want accurate books and clear numbers, without the cost of an in-house hire.
Whether you run a two-person remodeling crew or a growing subcontracting business with several active jobs, we set up your books the right way: a construction chart of accounts, job costing in QuickBooks or Xero, and a clean monthly close. You get simple reports that show which jobs make money, how much cash you have and what you owe.
- A construction-specific chart of accounts
- Job costing set up for every project
- Monthly reconciliations and catch-up of past months
- Tax-ready books for your CPA at year end
Why Bookkeeping for Construction Companies Is Different
Bookkeeping for construction companies isn’t like bookkeeping for a store or an office. Money comes in by draw, costs are spread across many jobs and a single project can run for months. A bookkeeper who doesn’t know construction can make a profitable company look like it’s losing money, or the other way around. Here is what we track that general bookkeepers often miss:
- Job costing: every cost is tied to a job, so you see the real profit on each project
- Progress billing and retainage: what you’ve billed, what’s been paid and the retainage still held back
- Change orders: extra work is recorded and billed so it doesn’t get lost
- Work in progress (WIP): over- and under-billing on open jobs
- Subcontractors and 1099s: sub payments, W-9s and year-end 1099s
- Equipment and vehicles: purchases, loans and depreciation recorded correctly
How Our Construction Bookkeeping Works
Free consultation
We learn about your company, projects and current accounting setup.
Set up your system
We set up or clean up QuickBooks or Xero with job costing and cost codes.
Monthly bookkeeping
We categorize transactions, reconcile accounts and track every job.
Clear financial reports
You get monthly P&L, balance sheet and job profitability reports.
What’s Included in Our Construction Bookkeeping Services
Our construction bookkeeping services cover the day-to-day work and the monthly reports you need to run your business:
- Categorizing all bank and credit card transactions
- Monthly bank and credit card reconciliations
- Accounts payable and accounts receivable tracking
- Job cost and job profitability reports
- Monthly profit and loss statement and balance sheet
- Sales tax tracking where it applies
- A year-end package for your CPA
Need help with payroll as well? We also offer construction payroll services, including certified payroll and union payroll. For budgeting, forecasting and tax planning, see our construction accounting services.
Signs Your Construction Company Needs Bookkeeping Help
Many contractors only find out their books are wrong when a job loses money, a loan application stalls or tax season arrives. If any of these sound familiar, it’s time to bring in help:
- You don’t know which jobs are actually profitable until the project is over
- Receipts, invoices and bank statements pile up for weeks or months
- You’re not sure how much retainage customers still owe you
- Your CPA sends back questions or charges extra to clean up your books
- Subcontractor payments and 1099s are a scramble every January
- You bid new jobs based on guesses instead of real job cost numbers
Construction Bookkeeping FAQs
Yes. Construction bookkeeping includes job costing, progress billing, retainage, project tracking and subcontractor management — things general bookkeeping usually does not cover.
Yes. We specialize in QuickBooks Online and Xero for contractors, and can set up job costing and cost codes in either.
Yes. We provide integrated construction payroll services, including certified payroll, prevailing wage and union payroll, so your payroll and bookkeeping stay in sync.
Yes. We can catch up and clean up past months so your books are accurate and tax-ready, then keep them current every month.
A profit & loss statement, balance sheet and job profitability report, plus any other reports you need for your bank, bonding or CPA.
Yes. Many of our clients are small contractors and subcontractors with one to a few crews. We scale the service to the size of your business, so you only pay for what you need.
Pricing depends on how many transactions, bank accounts and active jobs you have. After a free consultation, we give you a clear monthly price before any work starts.
Ready to Get Your Construction Books in Order?
Talk to a construction bookkeeping specialist today. We’ll review your current books and show you how to get clear, accurate numbers every month.